Current AP processes are typically reliant on people to either manually register invoices or correct the results from an OCR service.

Many organisations are already seeing a backlog of invoices as a result of staff unable to work from the office or due to sickness or isolation.

How is your Accounts Payable function managing in these unprecedented times?

To provide business continuity support, CloudTrade is offering a quick start e-invoicing service that enables you to scale up or down each month, while only paying for the transactions processed.

Access to the CloudTrade network will be made available free of charge and the minimum subscription term reduced to just 12 months.

The following provides an indicative cost based on a 1-year term.

Typical service set-up £3,000 – £5,000 / $5,000 – $7,500
Typical monthly service fee from £500/ $750 per month

In response to the current crisis, CloudTrade is able to offer a rapid rollout of our e-invoicing service.

The service is a fully automated, cloud based managed service and can be set-up in just a couple of weeks.

It is not reliant on people or OCR and delivers 100% data accuracy.

14

business days
to set up the service

8 mins

average time to
process a document

24 / 7

processes documents
continuously for you

CloudTrade delivers e-document services to over 500 organisations, has over 20,000 global suppliers on our network processing over 1 million documents every month.

What is the process to set it up?

The service can be set up remotely in under 2 weeks.


This provides an automated system to receive invoices and helps to ensure that your suppliers are paid on time even if your organisation has significantly reduced staff in the weeks and months ahead.

  • Day 1

    Day 1

    Understand your data requirements

    It is important that we understand your business requirements including expected volumes and the data requirements of the application for integration.

    CloudTrade have standard integrations with most leading ERP and Finance solutions, any new integrations can normally be set up within 2 – 3 days.

  • Day 3

    Project Initiation Document Completion

    We will work with you to complete our Project Initiation Document which provides the information needed to successfully take a project from initiation through to go live.

    The Project Initiation Document (PID) aims to answer these core questions:

    What data is needed by your ERP/FMS in order to ingest and process an e-invoice file?

    What business rules need to be embedded in the service and how to manage documents that fail validation?

    What data output structure and method connectivity is required? Typically, this is in an XML, CSV or JSON but we can build other outputs as required.

    Day 3

  • Day 4

    Day 4

    Build

    Once the PID has been completed, the team moves into the build and testing phase. The CloudTrade team build the data acquisition and processing environment based on the information received. The team will also allocate suppliers already on our network to your environment and configure any suppliers that are used by you but new to the network.

    When written, the supplier rules are managed by the CloudTrade team for the lifetime of the contract, any reasonable changes such as changes to invoice formats are free of charge.

  • Day 10

    Testing

    The testing phase focuses on end-to-end and scenario testing to ensure the rules and processes function as required. When both parties are happy, we go live!

    Day 10

  • Day 14

    Day 14

    Go Live - Supplier Onboarding

    Finally, we need to get as many of your suppliers onboard as much as possible to bring about maximum product benefit.

    Although many of your suppliers will already be sending your invoices via email, we will work with you on an outreach programme to inform suppliers of the new CloudTrade process (typically a change in email address) and also encourage any suppliers still using paper and post, to email these over instead.

    Once live, you will receive e-invoices directly into your processing application typically within 5-10 minutes of the supplier sending it – with 100% data accuracy guaranteed!

  • Day 15 onwards...

    Invoices are processed automatically

    Day 15 onwards...

Find out more

Arrange a 15 minute, no obligation call back with our team to see a demo and discuss your requirements

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